Privacy
Last updated 21 October 2026. This notice describes what this site actually does; it is not legal advice and should be reviewed by counsel before you rely on it commercially.
What is stored
When you upload a recording we receive the file, the settings you chose (language, speaker labels, key terms), and the transcript produced from it. For each job we keep the file name, the audio duration, the job status, and the time it was created. If you create an account we store your email address, a salted hash of your password, and a running total of the minutes you have used each day.
Who processes your audio
Speech recognition is performed by AssemblyAI, a third-party service, on our instructions. Your audio is transmitted to their API, transcribed there, and the resulting transcript is returned to us. We do not use your recordings to train models. AssemblyAI's handling of that data is governed by their own privacy policy, which you should read before uploading sensitive material.
Where it is kept
Transcripts, job records, and usage totals are stored in a database on our own server. We do not operate a content delivery network for user files, and uploaded audio is not retained by us after the transcription finishes.
How long it is kept
Job records and transcripts remain available to you until you delete them or delete your account. Daily usage counters are kept for accounting and abuse prevention. Account records are kept until you ask us to remove them.
Cookies
We set one cookie, and only after you sign in. It holds a random session token so you stay logged in, is marked HttpOnly and SameSite=Lax, and expires after 30 days. There are no advertising or analytics cookies on this site.
Rate limiting and IP addresses
To stop the service being abused, we record the IP address that submitted a job when no account is signed in. This is used only for abuse prevention and rate limiting on anonymous jobs, and it is never shared.
Sharing
We do not sell your content and we do not share transcripts with advertisers. The only third party that receives your audio is the speech recognition provider named above. We may disclose records if legally compelled.
Your choices
You can ask us to delete a transcript, close your account, or tell you what we hold about you by writing to hello@dictawave.com. We will respond within a reasonable period.
Changes
If this policy changes we will update the date below. Material changes affecting how audio is processed will be announced on the site.
Contact
hello@dictawave.com